Maybe you want to share only a certain section or only some of the notes in the notebook. In both of the above cases, the people you share the notebook with get access to the entire notebook. RELATED: How to Export Your OneNote 2016 Notes to Different File Formats Everyone that has that link will not be able to access the notebook. To learn more about moving notebooks, read this Microsoft Knowledge Article.To revoke access to the notebook, simply click the “Disable Link” button next to the type of link you want to stop sharing. Moving a notebook that has already been shared can cause syncing issues. Move Notebook : This moves the notebook to another notebook.
It will only share the document to those who have been granted access view and edit your notebook. Share with Meeting : This function only works if you are currently in an online meeting. Once the links are created, simply copy the link and paste it in an email to the recipient(s) and send it (See Figure 2 below for more). You can either click Create a View Link to make the document Read Only when shared, or you can click Create an Edit Link to enable editing for the document when shared. Get a Sharing Link: This is a good feature to use when you are inviting multiple people to edit the document, or if you do not know the addresses of the recipients. When you are ready to share the document, click Share (See Figure 1 for these sharing features).
You can also require the recipient(s) to sign-in before viewing the document by checking the Require User to Sign in Before Accessing Documentbox. From there, you can enable or disable editing of the document. To set editing permissions, click the Can Edit button to the right of the Global Address Bookbutton.
Below that field, you can enter a personal message for the recipient(s) receiving the document. Share with People: Here, you can manually enter the email address of the external recipient or click the Global Address Book button (it is shaped like a silhouette) to the right of the field where you enter an email address or contact.
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